one

Products

We’re building the next generation of tools for businesses.

With Youpi.one, we’re building an environment where everything works naturally together. Simple tools, built-in intelligence and a frictionless experience. Because technological complexity should never become the user’s burden.

Our product

youpi.one

A workspace designed as a whole. With Youpi.one, our ambition is to bring tools, information and artificial intelligence together in one coherent experience that supports everyday work in businesses.

We’re building this next generation of tools around one guiding idea: making technology simpler to use at every stage of work.

I want to try Youpi.one

Simplicity guides what we build.

Simple tools.

Design clear experiences that are easy to understand and get started with.

Built-in intelligence.

Give AI a natural place in the way people work.

A seamless experience.

Design for continuity between tasks, information and conversations.

A connected experience, from the first conversation to following up on work.

Projects, client requests, documents, teams: we’re designing Youpi.one around the situations businesses face every day. Explore the workflows that illustrate this vision.

Select a node to explore its workflow. The centre resets the map.

Projects and tasks

Scope a project

Give the team a shared goal and scope.

Describe the need
Define the expected outcome
Clarify what is out of scope
Confirm the scope

Break down the work

Turn an expected outcome into tasks the team can take on.

List the deliverables
Break each deliverable into tasks
Identify prerequisites
Group tasks by phase

Prioritize tasks

Decide what should move first based on deadlines and impact.

List open tasks
Assess urgency and impact
Put tasks in order
Share the priorities

Handle a dependency

Clarify what must be finished before another task can move forward.

Identify the blocked task
Find its prerequisite
Agree on a handover date
Check that the task can resume

Close a project

Finish the project and hand over what needs attention after delivery.

Check the delivered work
Assign outstanding actions
Record lessons learned
File the reference material

Clients and requests

Qualify a request

Understand the request before deciding what happens next.

Gather the context
Clarify the expected outcome
Confirm the requested deadline
Suggest the next step

Prepare a proposal

Present a clear response that fits the stated need.

Restate the request
Describe the proposed deliverables
Specify assumptions and timing
Review before sending

Start an engagement

Give the client and the team a shared starting point.

Confirm the agreed scope
Identify the contacts
Agree on the first milestone
Share the kick-off notes

Handle feedback

Turn client feedback into a decision or follow-up action.

Capture the points raised
Clarify anything ambiguous
Decide what needs to change
Communicate the next steps

Follow up with a client

Keep track of commitments and upcoming dates.

Review the last conversation
Check outstanding items
Prepare an update
Agree on the next date

Team and handovers

Assign responsibilities

Make it clear who owns each area of work and who can help.

List the responsibilities
Choose an owner for each area
Name the backups
Share the assignments

Welcome a colleague

Help the person understand their role and find their bearings.

Prepare helpful resources
Introduce key contacts
Define the first tasks
Schedule a follow-up

Prepare a meeting

Give participants what they need to make decisions.

Define the expected outcome
Build the agenda
Share relevant documents
Arrange note-taking

Hand over a case

Help a colleague take over a case with its context and deadlines.

Summarize the case status
Gather the references
List pending decisions
Confirm the handover

Coordinate an absence

Keep work moving during a planned absence.

Identify affected deadlines
Assign the work that needs coverage
List useful contacts
Confirm cover with the team

Documents and knowledge

Collect references

Gather useful sources for a project or decision.

Define the topics to document
Gather the sources
Record their origin and context
Select the relevant references

Write a procedure

Explain a recurring task so a colleague can perform it.

Describe when to use the procedure
List the steps and exceptions
Have someone try the procedure
Clarify any confusing points

File documents

Make useful documents easy to find and distinguish.

List the files to keep
Agree on a filing structure
Name documents consistently
File earlier versions separately

Update a document

Bring a document up to date and make the changes clear.

Find the reference version
Identify what needs updating
Review the changes
Share the new version

Record a decision

Keep a record of the decision and why it was made.

Summarize the question
Note the options considered
Record the choice and its rationale
List the follow-up actions

Approvals and quality

Review a deliverable

Check that a deliverable meets the need before handing it over.

Consult the brief
Review the submitted version
Record discrepancies
Share the requested corrections

Ask for feedback

Get focused feedback to make a decision or improve a deliverable.

Choose whom to consult
Specify the questions to address
Set a response deadline
Gather the feedback

Address revisions

Apply the agreed corrections in a version ready for review.

Gather the requested corrections
Clarify any conflicting requests
Apply the agreed changes
Send the revised version

Approve a version

Confirm which version can move to the next step.

Identify the candidate version
Check what is still outstanding
Get approval from the owner
Record the approved version

Check the criteria

Compare the result with the agreed criteria and identify gaps still to address.

List the applicable criteria
Check the result against each criterion
Document the gaps
Assign corrective actions

Planning and resources

Estimate workload

Build an estimate that can inform the schedule.

Break down the work
Estimate effort for each task
Identify unknowns
Compare workload with availability

Set milestones

Set checkpoints tied to expected outcomes.

List fixed deadlines
Identify interim deliverables
Check the dependencies
Agree on the schedule

Reserve a resource

Arrange the equipment, space or time an activity needs.

Describe the need
Check availability
Confirm the booking period
Inform the people involved

Resolve a priority conflict

Decide which commitment comes first when requests compete.

Describe the priority conflict
Compare the impact of the options
Confirm the decision
Update the commitments

Reschedule work

Adjust dates when circumstances change and notify the people involved.

Identify what caused the delay
Find the affected tasks
Propose new dates
Confirm the revised schedule

Operations and incidents

Receive an internal request

Route an internal request to someone who can decide what happens next.

Capture the need
Clarify its impact and timing
Identify the right contact
Confirm who will handle it

Triage an incident

Understand the situation and decide the appropriate level of response.

Record the observed symptoms
Identify the affected area
Assess urgency
Confirm who owns the follow-up

Coordinate a response

Give responders clear actions and keep an overview of the situation.

Bring in the people needed
Assign immediate actions
Agree on progress check-ins
Communicate the response status

Verify the resolution

Make sure the issue is resolved before closing it.

Compare with the original issue
Check that work has resumed
Get confirmation of the resolution
List any outstanding actions

Document the lesson

Draw a lesson from an incident that the team can reuse.

Reconstruct the timeline
Identify contributing factors
Record what helped
Propose a preventive action

Follow-up and improvement

Update statuses

Provide a reliable view of ongoing and outstanding work.

Check how each task is progressing
Update the statuses
Flag changing dates
Share the key points

Spot blockers

Identify what is holding up a task and agree on an action.

List the stalled tasks
Describe the cause of each blocker
Identify who can help
Agree on the next step and timing

Prepare a team check-in

Focus the team check-in on useful updates and decisions.

Gather the latest statuses
Select topics to discuss
List decisions to make
Prepare an action list

Analyse variances

Understand why the work differs from the plan.

Find the original plan
Describe the observed differences
Investigate possible causes
Propose an adjustment

Start an improvement

Try a small change and check whether it helps the team.

Choose a specific problem
Define the change to try
Set the criteria to observe
Review the trial

The tools that shape everyday work in businesses.

Our thinking also starts with the digital environment teams work in. This reference catalogue presents platforms used to work, communicate and access data.

This catalogue draws on an external reference and includes additional platforms. Integration availability in Youpi.one is yet to be confirmed.

Slack

GitHub

Shopify stores

YouTube

Google Analytics (GA4)

Spotify

Amazon

Google Ads

Crunchbase

Slack

GitHub